Executive Assistant - Sydney
Saronic Technologies
Administration
Sydney, NSW, Australia
Posted on Apr 3, 2025
Saronic Technologies is a leader in revolutionizing defense autonomy at sea, dedicated to developing state-of-the-art solutions that enhance maritime operations for the Department of Defense (DoD) through autonomous and intelligent platforms.
Job Overview
We are seeking a highly motivated and organised Executive Assistant to provide comprehensive administrative support to our International Team across Australia, the United Kingdom and the United States.
As an integral part of our team, you will play a critical role in ensuring the smooth and efficient operation of our startup. You will be enabling one of the fastest growing parts of the company to focus on strategic growth and development. The successful candidate will have exceptional organisational, communication, and problem-solving skills and be comfortable working in a fast-paced environment.
Responsibilities:
- Calendar Management: Coordinate and manage the founders' schedules, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time management
- Communication: Serve as the primary point of contact between the founders and internal/external stakeholders, including investors, clients, and government representatives
- Documentation and Filing: Maintain and organise important documents, emails, and records, ensuring easy access and retrieval as needed
- Meeting Coordination: Prepare meeting agendas, take meeting minutes, and follow up on action items to facilitate effective communication and decision-making
- Travel Coordination: Handle all travel logistics, including booking flights, hotels, and transportation, and ensure that travel is well-planned and efficient
- Expense Management: Track and manage expenses, prepare expense reports, and ensure compliance with company policies and financial regulations
- Confidentiality: Maintain the highest level of confidentiality regarding sensitive information and business matters
- Ad Hoc Tasks: Assist with various ad hoc tasks and projects as requested by the International Team to ensure the overall success of the company
Qualifications:
- Proven experience as an executive assistant or in a similar role, preferably in a startup or technology company. Experience working across multiple time zones (AU, US and UK) a benefit.
- Strong organisational and time management skills with the ability to prioritise tasks effectively
- Exceptional written and verbal communication skills
- Proficiency in office software and tools, including Microsoft Office and Google Workspace
- Ability to work independently and take initiative
- Attention to detail and a commitment to maintaining a high degree of professionalism
- Discretion and the ability to handle confidential information with integrity
- Flexibility to adapt to changing priorities and work in a fast-paced environment
- Knowledge of the defense industry and government processes is a plus
Benefits:
- Stock Options: Equity options to give employees a stake in the company’s success
- Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses
- Medical Insurance: Comprehensive private health insurance
- Time Off: Generous PTO and Holidays
- Parental Leave: Paid maternity and paternity leave to support new parents
Saronic does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.